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Requisition Number 17-0202
Post Date 1/3/2018
Title Accounting Staff - A/R Clerk
City New Orleans
State LA
Description

Summary
The Accounting Staff – A/R position handles general office duties in addition to assisting with Accounts Receivable functions.

Essential Functions
To perform Accounting Staff – Accounts Receivable Clerk position successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the position.

Essential Duties and Responsibilities
•  Receive and resolve a majority of guest calls/disputes in an efficient and effective manner.  This will involve thorough investigation and adjusting entries if necessary

•  Balance daily credit card deposits using reports from Opera and Dollars in the Net

•  Compile the Daily Deposit Log

•  Distribute incoming hotel mail and opens and distributes the Accounting mail

•  Reconcile and submit all FIT and Internet A/R accounts

•  Review and record hotel expense checks

•  Function as back to any position in the Accounting Department as needed

•  Protect hotel’s value by keeping information confidential

•  Perform house bank audits as per the Assistant Controller

•  Assist Credit Manager month-end duties, including month-end filing

•  Any other office duties as directed by the Controller, Assistant Controller

Requirements

Competency
To perform the Accounting Staff – A/R Clerk position successfully, an individual should demonstrate the following competencies:

•  Customer Service - Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments

•  Technical Skills - Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others

•  Problem Solving – Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics

•  Project Management - Develop project plans; coordinate projects; communicate changes and progress; complete projects on time and budget; manage project team activities

•  Interpersonal - Focus on solving conflict, not blaming; maintain confidentiality; listen to others without interrupting; keep emotions under control; remain open to the ideas of others and try new things

•  Oral Communication - Speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings

•  Team Work - Balance team and individual responsibilities; exhibit objectivity and openness to the views of others; give and welcome feedback; contribute to building a positive team spirit; put success of team above own interests; ability to build morale and group commitments to goals and objectives; support team’s efforts to succeed; recognize accomplishments of other team members

•  Written Communication - Write clearly and informatively; edit and proof work for spelling and grammatical errors; vary writing style to meet needs; present numerical data effectively; ability to read and interpret written information

•  Change Management - Develop workable implementation plans; communicate changes effectively; build commitment and overcomes resistance; prepare and support those affected by change; monitor transition and evaluate results

•  Leadership - Exhibit confidence in self and others; inspire and motivate others to perform well; effectively influence actions and opinions of others; inspire respect and trust; accept feedback from others; provide vision and inspiration to peers and subordinates; give appropriate recognition to others; display passion and optimism; mobilize others to fulfill the vision

•  Diversity - Demonstrate knowledge of EEO policy; show respect and sensitivity for cultural differences; educate others on the value of diversity; promote a harassment-free environment; build a diverse workforce

•  Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold hotel’s values

•  Organizational Support - Follow policies and procedures; complete administrative tasks correctly and on time; support hotel’s goals and values; benefit hotel through outside activities; respect diversity

•  Strategic Thinking - Develop strategies to achieve hotel’s goals; understand hotel’s strengths & weaknesses; analyze market and competition; identify  external threats and opportunities; adapt strategy to changing conditions

•  Adaptability - Adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation; ability to deal with frequent changes, delays or unexpected events

•  Attendance and Punctuality - Consistently arrive at work on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time

•  Dependability - Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary to reach goals; complete tasks on time or notify  appropriate person with an alternate plan

•  Initiative - Volunteer readily; undertake self-development activities; seek increased responsibilities; take independent actions and calculated risks; look for and takes advantage of opportunities; ask for and offer help when needed

•  Innovation - Display original thinking and creativity; meet challenges with resourcefulness; generate suggestions for improving work; develop innovative approaches and ideas; present ideas and information in a manner that gets others' attention

•  Judgment - Display willingness to make decisions; exhibit sound and accurate judgment; support and explains reasoning for decisions; include appropriate people in decision-making process; make timely decisions

•  Motivation - Set and achieve challenging goals; demonstrate persistence and overcome obstacles; measure self against standard of excellence; take calculated risks to accomplish goals

•  Planning and Organizing - Prioritize and plan work activities; use time efficiently; plan for additional resources; set goals and objectives; organize or schedule other people and their tasks; develop realistic action plans

•  Professionalism - Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments

•  Quality - Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality

•  Quantity - Meet productivity standards; complete work in timely manner; strive to increase productivity; work quickly

•  Safety and Security - Observe safety and security procedures; determine appropriate action beyond guidelines; report potentially unsafe conditions; use equipment and materials properly    

Qualifications
The requirements listed below are representative of the knowledge, skills and abilities required for an individual to successfully perform the duties and responsibilities of the Accounting Staff – A/R Clerk position:

Language Ability
•  Speak effectively to present information before groups of guests, customers or associates of the hotel

Math Ability
•  Add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals

Reasoning Ability
•  Apply common sense understanding to carry out detailed but uninvolved instructions furnished in written, oral or diagram form

•  Deal with problems involving several concrete variables in standardized situations

Computer Skills
•  Knowledge of word processing software, specifically Microsoft Word,

•  Spreadsheet software, specifically Microsoft Excel

•  Microsoft Outlook email software

•   Experience with Opera PMS software is preferred

Ten Key Skills
•  Ability to use a 10 key calculator by touch is preferred

Typing Skills
•  Typing skills are required

Work Environment
•  The noise level in the work environment is usually moderate.

Physical Demands
•  Regularly sit

•  Frequently talk or hear

•  Occasionally stand, walk, walk up and down stairs, pick up and move file boxes

Position Status and Availability
•  Available to work a full-time, morning (8am-5pm) shift, Monday - Friday with a rare occasion to work a six (6) day work week

Education and Experience
•  Possess a high school diploma or general education degree (GED)

•  Two (2) years of hotel Front Desk, Reservations and or Accounting experience is required

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An Equal Opportunity Employer