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Requisition Number 17-0152
Post Date 8/8/2017
Title Asst. HR Director
City New Orleans
State LA
Description

Summary
The Assistant Director of Human Resources is responsible for assisting the Director of Human Resources with a variety of Human Resources functions. He/she is also responsible for filling all hourly positions in a timely manner, accurate and timely completion of paperwork, and the understanding and enforcement of company policies.

Essential Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

•  Administer insurance benefits, calculate billing totals, explain benefits, assist with completion of enrollment forms and answer associates questions

•  Manage hotel’s safety efforts including serving as co-chair for the safety committee

•  Plan, direct and supervise all activities relating to the administration and maintenance of payroll and associate benefit programs; develop, implement and control programs in a manner that ensures cost-effectiveness, market competitiveness and internal equity among associates

•  Assist the Human Resources Director in the daily administration of other HR services as directed or assigned including but not limited to recruitment and selection, promotions, transfers, contract negotiation and administration, affirmative action/EEO compliance, job classification, performance evaluation and associate relations in accordance with quality management principles and overall objectives of the hotel

•  Develop, prepare, generate and analyze ongoing and ad-hoc special reports pertaining to associate personnel information and data including but not limited to issues such as benefit costs, staffing levels, turnover, absenteeism, recruitment, applicant tracking, Affirmative Action/EEO, compensation, promotions, etc.; effectively utilize the data processing system to obtain, store and analyze pertinent data and information

•  Maintain and expand knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resources management; identify trends that could impact organizational objectives and/or operational resources; interpret appropriate laws and policies and advise management, associates and retirees accordingly

•  Compile review list and distribute to departments

•  Enter payroll information on computer (wage information, changes)

•  Respond to unemployment claims, maintain unemployment logbook

•  Audit hours worked in payroll reports for eligibility of benefits

•  Compile wage surveys

•  Monitor and maintain Leave of Absence log

•  Monitor Workman’s Compensation claims, complete First Report of Injury and Employers Report of Industrial Injury

•  Answer questions regarding 401K Plan, vacation and benefits (insured and noninsured)

•  Process paperwork for terminating employees

•  Assist in Orientation – explain benefits, conduct tour of property

•  Assist with special projects; plan employee events (meetings, picnics, parties)

•  Other duties as assigned

Requirements

Competency
To perform the Night Manager position successfully, an individual should demonstrate the following competencies:

•  Customer Service - Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments

•  Technical Skills - Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others

•  Problem Solving – Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics

•  Project Management - Develop project plans; coordinate projects; communicate changes and progress; complete projects on time and budget; manage project team activities

•  Interpersonal - Focus on solving conflict, not blaming; maintain confidentiality; listen to others without interrupting; keep emotions under control; remain open to the ideas of others and try new things

•  Oral Communication - Speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings

•  Team Work - Balance team and individual responsibilities; exhibit objectivity and openness to the views of others; give and welcome feedback; contribute to building a positive team spirit; put success of team above own interests; ability to build morale and group commitments to goals and objectives; support team’s efforts to succeed; recognize accomplishments of other team members

•  Written Communication - Write clearly and informatively; edit and proof work for spelling and grammatical errors; vary writing style to meet needs; present numerical data effectively; ability to read and interpret written information

•  Change Management - Develop workable implementation plans; communicate changes effectively; build commitment and overcomes resistance; prepare and support those affected by change; monitor transition and evaluate results

•  Delegation - Delegate work assignments; match the responsibility to the person; give authority to work independently; set expectations and monitor delegated activities; provide recognition for results

•  Leadership - Exhibit confidence in self and others; inspire and motivate others to perform well; effectively influence actions and opinions of others; inspire respect and trust; accept feedback from others; provide vision and inspiration to peers and subordinates; give appropriate recognition to others; display passion and optimism; mobilize others to fulfill the vision

•  Managing People - Include staff in planning, decision-making, facilitating and process improvement; take responsibility for subordinates' activities; make self-available to staff; provide regular performance feedback; develop subordinates' skills and encourages growth; solicit and apply customer feedback (internal and external); foster quality focus in others; improve processes, products and services; continually work to improve supervisory skills

•  Quality Management - Look for ways to improve and promote quality; demonstrate accuracy and thoroughness

•  Visionary Leadership - Display passion and optimism; inspire respect and trust; mobilize others to fulfill the vision; provide vision and inspiration to peers and subordinates

•  Business Acumen - Understand business implications of decisions; display orientation to profitability; demonstrate knowledge of market and competition; align work with strategic goals

•  Diversity - Demonstrate knowledge of EEO policy; show respect and sensitivity for cultural differences; educate others on the value of diversity; promote a harassment-free environment; build a diverse workforce

•  Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold hotel’s values

•  Organizational Support - Follow policies and procedures; complete administrative tasks correctly and on time; support hotel’s goals and values; benefit hotel through outside activities; respect diversity

•  Strategic Thinking - Develop strategies to achieve hotel’s goals; understand hotel’s strengths & weaknesses; analyze market and competition; identify  external threats and opportunities; adapt strategy to changing conditions

•  Adaptability - Adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation; ability to deal with frequent changes, delays or unexpected events

•  Attendance and Punctuality - Consistently arrive at work on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time

•  Dependability - Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary to reach goals; complete tasks on time or notify  appropriate person with an alternate plan

•  Initiative - Volunteer readily; undertake self-development activities; seek increased responsibilities; take independent actions and calculated risks; look for and takes advantage of opportunities; ask for and offer help when needed

•  Innovation - Display original thinking and creativity; meet challenges with resourcefulness; generate suggestions for improving work; develop innovative approaches and ideas; present ideas and information in a manner that gets others' attention

•  Judgment - Display willingness to make decisions; exhibit sound and accurate judgment; support and explains reasoning for decisions; include appropriate people in decision-making process; make timely decisions

•  Motivation - Set and achieve challenging goals; demonstrate persistence and overcome obstacles; measure self against standard of excellence; take calculated risks to accomplish goals

•  Planning and Organizing - Prioritize and plan work activities; use time efficiently; plan for additional resources; set goals and objectives; organize or schedule other people and their tasks; develop realistic action plans

•  Professionalism - Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments

•  Quality - Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality

•  Quantity - Meet productivity standards; complete work in timely manner; strive to increase productivity; work quickly

•  Safety and Security - Observe safety and security procedures; determine appropriate action beyond guidelines; report potentially unsafe conditions; use equipment and materials properly        

Qualifications
The requirements listed below are representative of the knowledge, skills and abilities required for an individual to successfully perform the duties and responsibilities of the Assistant Human Resources Director position:

Language Ability

•  Effectively communicate and interact with people from diverse backgrouonds

•   Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

•  Write routine reports and correspondence

•  Speak effectively before groups of customers or associates of organization

Math Ability
•  Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume

•  Apply concepts of basic algebra and geometry

Reasoning Ability

•  Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

•  Interpret a variety of instructions furnished in written, oral, diagram or schedule form

Computer Skills
To perform the Assistant Director of Human resources is job successfully, an individual must demonstrate knowledge in utilizing word Processing and spreadsheet software (preferably Microsoft), payroll systems, internet software and contact management systems.

•   Word processing and spreadsheet software (preferably Microsoft)

•  Payroll systems

•  Internet software

•  Contact Management Systems

Supervisory Responsibilities
•   Demonstrated ability directly supervising at least three (3) associates in the Human Resources Department

•   Carry out supervisory responsibilities in accordance with the hotel’s policies and applicable laws

•   Responsibilities include interviewing, hiring, and training associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems.

Work Environment
•  The noise level in the work environment is usually moderate

•  The position is located in an office setting where the temperature settings are controlled

Physical Demands
•  Occasionally lift and/or move up to 10 pounds

•  Regularly talk or hear

•  Frequently stand, walk, sit and use hands to fingers, handle or feel

•  Occasionally reach with hands and arms

Position Status and Availability
•  Available to work a full-time, morning (AM) shift, Monday – Friday

 

Education and Experience

 

Position Status and Availability
•  A bachelor’s degree in HR Management or related discipline is highly preferred or

•  At least two (2) years of professional experience in Human Resources disciplines including employment, benefits, compensation, employee relations, training and development, workers compensation and conflict resolution

•  Experience working within a diverse workforce is highly preferred

•  Fluency in Spanish as a second language is highly preferred

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An Equal Opportunity Employer