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Job Details

Requisition Number 17-0057
Post Date 2/16/2017
Title Purchasing Assistant
City Phoenix
State AZ

The CORE Institute delivers integrated, comprehensive musculoskeletal and neurological care. The CORE Institute is built upon a foundation of pioneering research, academics, community service, and a passion for excellence in patient care. The CORE Institute has locations in Arizona and Michigan, with clinics planned to open in other states, as well as overseas, in the near future. The organization continues to be a leader in payor-reform initiatives, and it is at the forefront of systems-based quality programs which drive value and improve the quality of patient care.

The CORE Institute's fellowship-trained physicians provide specialized care in the areas of surgical, non-surgical and rehabilitative hip, knee, shoulder, elbow and ankle procedures, joint replacement, sports medicine, arthroscopy, fracture management, orthopedic traumatology, hand and wrist procedures, complex articular cartilage restoration, musculoskeletal oncology, foot and ankle reconstruction, physical medicine and rehabilitation, comprehensive spine care, pain management, clinical neurophysiology, epilepsy, headache and facial pain, neuromuscular medicine, spine and peripheral nerve disease, clinical neuroimmunology, multiple sclerosis, and general neurology care.

If you would like to be part of a dedicated, dynamic healthcare team in a challenging, rewarding environment, this is the place for you!

As The CORE Institute continues to grow, we are currently seeking a full-time Purchasing Assistant to join our team of professionals at our Excellence Headquarters.



The Purchasing Assistant will manage receipt, entry, tracking, and file archiving of all purchase-related documents.


  1. Create and process purchase orders.

  2. Documents and maintain procedural instructions on shared drive for processes associated with the Purchasing Assistant position.

  3. Ownership of documenting revisions to Purchasing and Logistics standardized workflows.

  4. Manage document storage, electronic and paper in support of Purchasing and Logistics functions
    Ownership of Service Desk assignments & follow-up.

  5. Ownership of Purchasing Tracking Ledger including posting confirmation numbers, reassignments, cancellations and other status changes.

  6. Ownership of distribution groups to insure appropriate communications internally with staff and externally with vendors.

  7. Ownership of order placement templates.

  8. Maintenance of Initiators and Approvers worksheet and related backup.

  9. Submission, tracking and follow-up of Financial Purchase Orders including updating tracking sheet.

  10. Ownership of scanning all purchasing documents to shared drive.

  11. Maintenance of incident files on shared drive.

  12. Work with Purchasing and Logistics Team on all projects as assigned.

  13. Assist Purchasing Analyst with the maintenance of MSDS sheets.

    The job holder must demonstrate current competencies for job position.


High School Diploma or GED


1. Skill in managing multiple work assignments and setting priorities.

2. Basic Excel proficiency.


1. Ability to plan, prioritize and complete work assignments.

2. Knowledge of coding and policies associated with General Ledger.

3. Ability to think critically and solve problems unique to Purchasing and Logistics functions.

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The CORE Institute

18444 N. 25th Ave.
Suite 320
Phoenix, AZ 85023

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